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EDUCATIONAL EXCELLENCE SCHOOL ADVISORY COUNCIL
EESAC
COUNCIL MEMBERS

  • Lourdes Delgado
  • Rory Robinson
  • Maria Jimenez, EESAC Chair.
  • Frank Ventura
  • Teresa Cruz
  • Jacqueline Vasallo
  • Beatriz Alvarez
  • Teresita Herrera
  • Frank Ventura(Media Specialist)
  • Elizabeth Foster
  • Juventina Gonzalez
  • Marta Rodriguez
  • David Rodriguez
  • Ramon Medina
  • TBA
  • TBA
  • TBA
  • TBA
  • Mark Osterman
  • Hope Torrents
  • Wendy Wolf
  • Lina Sierra
 GROUP REP.

  • PA
  • UTD
  • T
  • T
  • T
  • AT
  • T
  • T
  • T
  • E
  • AE
  • P
  • P
  • AP
  • S
  • S
  • S
  • AS
  • BCR
  • BCR
  • BCR
  • BCR
Key:
PA-Principal, UTD-United Teachers of Dade, T-Teacher, AT-Alternate Teacher
E-School Staff, AE-Alternate School Staff, P-Parent, AP-Alternate Parent
S-Student, BCR-Business Community Representative
EESAC Bylaws

The bylaws are as follows:

I. Purpose
The purpose of Shenandoah Middle School's Educational Excellence School Advisory Council, hereinafter referred to as the "council" is:
  1. To provide an instructional and social environment conducive to academic achievement.
  2. To marshal the special resources of the community in an effort to meet the diverse needs - physical, social, emotional, and academic - of every student.
  3. To enhance the productivity, efficiency, creative expression, communication, and accessibility of information by integrating technology into the total school, with the curriculum serving as the vehicle.
  4. To help students acquire confidence in their ability to learn and face future academic challenges.
  5. To create a school environment that encourages everyone to become independent learners.
The council will strive to accomplish this purpose by working together with the Principal to develop diverse input and focus to the preparation and evaluation of the School Improvement Plan (SIP) and by supporting Blueprint 2000 and M-DCPS Strategic Planning Goals.

II. Council Members

A. Composition
The council will consist of five (5) teachers, four (4) parents, one (1) media specialist, one (1) educational support employee, three (3) students (the president of the student government and two additional students designated by the student government), two (2) business/community representatives (appointed by the Principal), one (1) United Teacher's of Dade (UTD) designated steward for Shenandoah Middle School, and the Principal (or his/her designated representative). This is a total of nineteen (19) members. With the exceptions of the Principal, the business/community representatives, the media specialist, and the UTD designated steward; members shall be elected by their respective constituent groups by popular vote. Council members will be representative of the ethnic, racial, and economic community served. By popular vote from each of the above-mentioned constituent groups, the next in line for a council seat will be designated as an alternate council member. Alternate council members are encouraged to participate in council meetings and activities. At least one member (administrator, teacher, parent, or community member) shall be a representative of the Exceptional Student Education program at Shenandoah Middle School.

B. Eligibility
All teachers and student service personnel employed by Shenandoah Middle School are eligible to be elected as teacher representatives on the council. All other persons employed by SMS, including paraprofessionals, and those whose duties require twenty (20) or more hours in each normal working week, are eligible to be elected as the education support employee representative. All parents or guardians responsible for a student enrolled in Shenandoah Middle School are eligible to be elected as parent representatives, with the exception of those parents who are employed at Shenandoah Middle School.

C. Terms
The terms of office for teachers and education support employees shall begin on the appointed or elected day for each council member, and end at the completion of their individual terms. If a vacancy occurs an election shall be held to fill the vacancy. Parent representatives may be elected for up to three years. Consideration should be given to elect parents to staggered terms to insure continuity of representation.

D. Responsibilities
Council members are expected to:
  1. Attend all regular and special meetings (unexcused absences from two (2) consecutive regular meetings will be deemed a resignation). The member shall be replaced following election/selection procedures as stated in these bylaws.
  2. Provide recommendations based on council decisions using consensus management in those areas that directly impact the delivery of educational programs and services such as: curriculum, budget, discipline, technology, and professional development.
  3. Communicate with constituents to collect data and opinions for decision-making.
  4. Report to constituents the actions taken by the council.
  5. Consider the needs of all students when making decisions.
  6. Develop plans to support the Blueprint 2000 goals, to include: readiness to start school, graduation rate, student performance, learning environment, school safety, teachers and staff, and parental involvement.
  7. Consolidate and implement the respective waiver policies to State Board Rules, Florida Statutes, School Board Rules, and the M-DCPS/UTD Labor Contract, when appropriate.
  8. Foster collaboration with other education stakeholders to develop and implement initiatives designed to improve the school and increase student achievement.
E. Committees
The following guidelines will pertain to committees formed by the council:

  1. Any committee formed will operate as a subcommittee of the council. Committees that address issues related to the School Improvement Plan are appropriate. All committees must operate according to the Sunshine Rules, unless they are only fact-finding or gathering information.
  2. The council may create standing sub-committees (such as budget, discipline, professional development, curriculum, or technology). Members of standing sub-committees do not have to be council members, but it is advisable for at least one (1) member of a sub-committee to be a council member.
  3. The UTD designated steward and the Principal (or his/her designee) are members of all committees by virtue of their positions.
III. Elections

The UTD steward, council chairperson, and/or a designee will conduct elections. New members shall be elected by secret ballot as follows:

  1. Teacher representatives shall be elected by teachers and counselors.
  2. Education support employees shall be elected by education support employees.
  3. Students shall be elected, by students, through Shenandoah Middle's Student Government elections. This election will be held at the beginning of the school year and the elected president and two additional student government officers will be the student representatives on the council.
  4. Parents shall be elected by parents, through the Parent/Teacher/Student Association(PTSA) at Shenandoah Middle School. The newly elected member's term will begin at the first regular council meeting of the school year. At least one parent member shall represent Limited English Proficient (LEP) parents or parental representatives.
  5. Newly elected council members shall assume their duties at the first regular meeting in which their term starts.
IV. Meetings

A. Regular Meetings
  1. The regular meetings of the council will be held at least four times a year. This will correspond with the beginning of the school year and at the beginning of each nine-week period as established by the Miami-Dade County School's annual calendar.
  2. The meetings will take place at a time that is most convenient for all members of the council; such time will be determined during the first meeting of each school year.
  3. Council members should encourage their constituents to attend meetings. Non-council members may address issues they have submitted to the council chairperson for inclusion on the meeting agenda.
  4. Notice of all regular meetings must be received by the School Board's Citizen Information Office (SBAB), and posted in the media center, faculty lounge, office, and the EESAC's webpage, and on the dadeschools.net website at least five (5) days in advance of the meeting.
B. Special Meetings
  • In addition to regularly scheduled monthly meetings, the council chairperson may call a special meeting following the same notification procedures as with regular meetings.
C. Quorum
  • For the chairperson to conduct official business, a quorum (ten members) must be present. The quorum must include both teacher and parent representatives.
D. Cancellations
  • With the unanimous agreement of the council officers (chairperson, vice-chairperson, and secretary), the chairperson may reschedule a meeting provided at least three (3) days advance notice is given to all council members.
E. Agendas
  1. The chairperson shall prepare and distribute the agenda for all regular and special meetings. All EESAC members must receive at least three (3) days' advance notice in writing of any matter that is scheduled to come before the council for a vote.
  2. Council members may add items to any regular meeting agenda by contacting the chairperson, in writing, four (4) days in advance of the regular meeting.
  3. Non-council members may propose an agenda item by contacting any council member, who would then contact the chairperson of additions to the agenda.
  4. The agenda may be amended at the meeting by a majority vote of the council members.
V. Minutes

Written minutes of each regular and special meeting shall be kept as an open, permanent record of the activities of the council. The minutes shall be kept by the elected secretary of the council, or an alternate appointed by the chairperson in the absence of the secretary. The minutes shall include the names of those in attendance and any actions taken by the council. The minutes shall be approved at the next regular meeting of the council, and posted on the school's EESAC website and on the dadeschools.net website according to the Sunshine Rules.

VI. Decisions/Recommendations

All council decisions to initiate action will be made using the consensus management approach in which all stakeholders (council members of teachers, students, parents, support staff, administrators, and community) will identify priorities, make recommendations, and find solutions that will address the improvement of student achievement in a collaborative manner.

VII. Revision of bylaws

Council bylaws will be reviewed annually to familiarize new members of the bylaws and to identify possible needed revisions. Amendments will become part of the bylaws through consensus of the council members.

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